Why Paper Will Always Be Used In Companies

It’s hard to avoid office management words, like “paper-free” that we hear every day in offices. Don’t feel bad if you haven’t managed to rid your office of hard-copy documents yet – you’re not alone. As we have mentioned in previous blogs some companies try to go paper free as best they can and there are undoubtedly benefits to going paper free, it isn’t necessarily the best thing for every business. We look at some key things to bear in mind when planning how you deal with documents in the years ahead.

  • A lot of Employees Prefer Paper

Many people still like to work with paper. Working off paper agendas in meetings can avoid having the physical barriers of laptops interfering with the flow of the meeting. It can be easier on the eyes than back lit electronic devices and, as proof-readers know, checking documents for grammatical and factual inconsistencies is much easier in hard copy. Some people just prefer it. While it is a good idea to introduce paper saving initiatives, such as printing both sides of paper and only printing when necessary, forcing employees to work in a way that feels uncomfortable to them may have an adverse effect on their productivity.

  • Clients and Partners May Operate with Paper

Your clients or customers may be more comfortable working with paper. Or you may be working alongside another company that operates with paper. While you should run your office to best suit the needs of your business, you need to be adaptable. Your organizations system should be able to expand to deal with others’ working methods, and if that means paper communication then you need to be able to deal with that.

Every company is looking to cut costs, and storing paper can be expensive as it uses up valuable office real estate. It makes sense to try to reduce the paper you use. It is also very important to dispose of your paper securely and use companies like Pulp.

Digitising documents can be helpful in reducing office paperwork but it must be done in a systematic fashion. Just digitising stacks of documents without a clearly structured naming, keyword and tag plan will make it harder, not easier, for employees to locate files and also runs the risk of document loss. When looking to go paper less you should do it in a coherent, organised fashion.

 

  • Legal and Regulatory Bodies Tend to Prefer Paper

The law and paperwork have come hand in hand for centuries, and many regulatory bodies aren’t far behind. Changes have been made in recent years to allow electronic documents to be admissible in court, but even if electronic documents meet the BIP0008 Code of Practice for Legal Admissibility, our advice would still be to retain a physical copy of the document in question. When it comes to matters important to your industry you should exercise caution before destroying physical documents.

Paper will always be used in offices, the key is to dispose of this paper securely and use Pulp. If you require a clear out or any information on our services call us today.

It’s quite simple, using a paper shredding service saves you money. Your old data is confidentially shredded, giving you security and peace of mind. Our recycling policy is good for the environment. Pulp Recycling is the shredding company for you.

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