What You Need To Be Shredding?

The Office Console is an indispensable piece of equipment when it comes to data protection. They’re relatively inexpensive and through shredding confidential documents into tiny pieces make it impossible, for individuals to piece back together.

Pulp can shred the paper into tiny pieces in a secure CCTV Monitored Truck which makes the information even more secure. In this month’s blog we decided to help companies establish whether a particular document should be shredded or not.

Is your company required to keep it?

This applies particularly to tax documentation and third-party data. Some documents have a legal requirement to be kept for a minimum number of years. Keep like documents from the same time period in the same archive box, that way when the retention time has elapsed you can shred the documents all in the one go.

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Are you able to get this information again?

Many businesses hold onto data that they can easily get again if necessary. If you can retrieve the information, either online or by contacting a company, then you don’t need to hold onto it. The best thing to do in this case is shred it.

Will you use the information again?

This one requires some consideration, and it will vary from business to business. Often businesses know they won’t use the information again, but they hold onto it just in case. Remember that paper documents take up a lot of office space: you’re paying for every document in rent, light and heat. So, if a document isn’t required, then it needs to go.

Are you required to shred it?

Remember you are only allowed to hold onto third-party data for a certain amount of time, and only for the purpose for which you collected it. Once that time period has elapsed you are legally obligated to destroy it.

Paper Shredding Ireland

Can you scan it?

Scanning is a great way of freeing up your filing cabinet while holding on to documents that you may need at a later date. Be careful though, certain legal and financial documents need to be held in hardcopy form and scanned copies won’t be sufficient. Scanning should be reserved for documents in active use or that there is a chance of you needing in the future. Scanning too many documents will clutter up your network, make it slower to pull up relevant files and may cost in extra storage, such as cloud storage. Don’t just scan a document to avoid making a decision on it.

Shredding documents makes it harder for someone to piece together a document, but not impossible. It may seem like the most monotonous jigsaw puzzle ever, but there have been multiple cases of individuals piecing together shredded documents. Therefore shredding is one part of a good data protection plan, but not the whole plan.

If you are dealing with highly confidential documents, it may be worth enlisting the help of an outside company. They can provide lock boxes which mean that it is impossible for employees to access the documents. The lock boxes are collected by the company and destroyed offsite for maximum security and peace of mind.

It’s quite simple, using a paper shredding service saves you money. Your old data is confidentially shredded, giving you security and peace of mind. Our recycling policy is good for the environment. Pulp Recycling is the shredding company for you.

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