Has your Company a Disaster Recovery Plan (DRP)?

DRP stands for Disaster Recovery plan. This is vital to all businesses and a main factor is to protect all data.  When running a business there are many different types of insurance that must be considered. A Disaster Recovery Plan (DRP) is one on them. This can also be known as a business continuity plan, a DRP is a document outlining how your business will continue to function in an unfortunate event of a disaster. This could be a man made disaster or a natural disaster.

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Many businesses look at it as something that doesn’t need to be done. They feel that they can’t justify the outlay of resources on something that only has a small chance of happening or being necessary.

Small and Medium businesses look at this as unnecessary costs that can be invested in other areas of the business. Also freeing up time for these businesses can be difficult. However there are some very common disasters we hear about all the time like Flooding or Fire Damage that everyone is at real risk of. Pulp Recommend the following criteria should anything happen your business it is able to keep going.

Data Protection

Your business information is your organizations biggest asset. It is vital that data is being stored correctly and securely.  Digital data can be stored in servers which aren’t at your business location so they can be accessed if anything bad was to happen the premises. As Pulp have seen over the years a big mistake many people make is not making sure that there is a plan for their paper data.

Digitising records can give you a back-up which is crucial to your business and means you won’t lose the data. If the Data is taken by somebody else during a disaster scenario well that is a data breach and is illegal.

You may also have information that is in active use in the office so it hasn’t been digitised. Try to store in-house documents above ground on raised shelves in case of flooding or pests, and take appropriate steps to insulate them from possible smoke damage.

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Dispose Of Unwanted Information Securely

The quicker you are able to get your data restored after a disaster event, the smaller the negative impact on your business. However, if your organisation processes a great deal of information then full restoration can take a long time. Identify critical systems and information that are required to run your business and dispose of any unwanted information securely.

Communications

Identify the necessary communications that your organization needs to operate. If there is a change to how you can be contacted, then plan a message to post on your website, if possible, informing clients of this change.

Also work out who needs to be contacted if the DRP is triggered, both inside and outside your own organization.

Responsibility

Once your DRP is in place you need to task the appropriate people with implementing it. If this is not adhered to it is a pointless exercise.  Work out who has responsibility for which tasks. If possible have a couple of alternates for each task: in case of emergency, you may not have all staff at your disposal. If your business has multiple locations, task people with executing actions in each location.

Work out in advance what security keys are necessary for staff to access the systems outlined in the plan.

Test Your Plan

Every business has a fire drill to test evacuation plans, this should be the same with your DRP. Like for example should there be flooding in the building see how well the plan works. This is important because it helps you identify holes within your plan.

It’s quite simple, using a paper shredding service saves you money. Your old data is confidentially shredded, giving you security and peace of mind. Our recycling policy is good for the environment. Pulp Recycling is the shredding company for you.

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