Document shredding: What to keep and what to shred

In November 25, 2014
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Pulp Infographic

The end of the year is the time of the year when companies are going through their archives and sensitive material that needs to be put aside for shredding.

We have put together an infographic that will help you and your company identify the material that you need to be shredding.

So, what is the best way to make sure your company is shredding the sensitive material you are generating throughout the year?

We have broken it down to daily, monthly, bi monthly, yearly and after seven years.

Daily.
Material a company produces on a daily basis that does not need to be held onto for tax or audit purposes can be shredded on a daily or weekly basis.
Examples are: Any material with personal information such as unwanted CV’s, notes from telephone calls, mistakenly printed sensitive documents and duplicated documents.

Monthly.
On a monthly basis we should reconcile all of our paper work and unless the material needs to be kept for tax relates purposes companies should shred the material at the end of the month.
Examples are: Bank transaction documents such as lodgements, Route Plans and Meeting agendas

Bi-monthly.
Again like monthly we should reconcile of paper work and shred the paper work and unless the material needs to be kept for tax relates purposes companies should shred at the end of the month or after a 45 day period.
Examples are: Credit card statements, Bank transactions.

Yearly.
This is the material that needs to be kept for a least one year. Keep checks on the material needed for tax deductions, expenses or business.
Examples are: Bank records, payslips and Business Plans

After Seven years.
A company is legally required to hold on to certain documents for up to seven years. After seven years a company can choose to have the material that is seven years or older shredded.
It is advised to keep up to date and shred the documents that are over seven years on an annual basis. This helps to keep your storage room in date and prevents companies having a build-up of unwanted documents.

Examples are: Invoices, credit notes, Proof of delivery dockets, customer contracts, and tax documents

Call us today for your confidential shredding needs.

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It’s quite simple, using a paper shredding service saves you money. Your old data is confidentially shredded, giving you security and peace of mind. Our recycling policy is good for the environment. Pulp Recycling is the shredding company for you.

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