Data Protection Act in Ireland

In August 13, 2013
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Paper Shredding

Data Protection Act in Ireland

What is Data Protection anyway?

The Data Protection Act Ireland 1988 and 2003 is in place to ensure that everyone’s rights to privacy is protected. Any company or person that holds sensitive data or information about people or customers must follow the rules and regulations of The Data Protection act.

Okay, but what does this mean?

Essentially, there are eight rules in the act regarding the safe protection of files and data. They are:

  1. You must obtain and process information fairly.
  2. Keep it only for one or more specified, explicit and lawful purpose.
  3. Use and disclose it only in ways compatible with these purposes.
  4. Keep it safe and secure (including disposal).
  5. Keep it accurate, complete and up to date.
  6. Ensure that it is adequate, relevant and not excessive.
  7. Retain if for no longer that is necessary for the purpose.
  8. Give a copy of his/her personal data to an individual on request.

Why is this important?

In the past few months there have been a series of meetings within the E.U to greatly increase the policing of the Data protection act in Europe.

As a result of these talks, the introduction of Data Protection Officers (DPO) in Ireland is inevitable.

If this is the case, companies in Ireland will have to search for candidates to fill a role within the company, or add further responsibilities to an existing employee, ensuring that the rules and regulations are being enforced and practiced throughout the company.

The CEO’s or the management of the company will be responsible for the hiring of this Data Protection Officer.

What is A Data Protection Officer?

A Data Protection Officers role will be to help and police the data protection act within the company, while communicating with the staff in the company to ensure all aspects are been practiced and covered.

Although this is not going to be implemented until 2014, companies are advised to look around and see how other countries such as Germany, governments and companies are operating to ensure they are abiding by The Data protection Act.

What Can I Do to Ensure I’m Covered?

There are 4 main steps that you can follow help your company to work towards and follow the new rules of The Data Protection act.

  1. Nominate or recruit a Data protection officer within your company.
  2. Examine your company’s procedure on how it would deal with a data breach and have a clear understanding on how the company would act in the case of a data breach.
  3. Review the training of staff and the policies that are in place. Make sure that all staff is up to date with the rules and regulations for the data protection act. All policies should be easily accessible. TIP: Hand out brochures and inform staff on the retention of files and ensure they understand how long certain material needs to be retained.
  4. Retain files for no longer than it is necessary. Assign responsibility to someone to ensure that all material past its “sell by date” is regularly purged, shredded and destroyed.

But don’t worry, Pulp Recycling is here to help you. By using a confidential shredding service you can easily shred and destroy your sensitive material within the company.

Find out what we can do for you at www.pulp.ie

Call today 01 404 0673 or 021 459 01000

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